3. Community Club Registration Process

The community club registration process is the method by which we determine who will be playing hockey in our area association. For the benefit of all players involved, and in order to facilitate a smooth process of team assignments and team formation, it is essential that the community club convenors give appropriate care and attention to ensuring that all their players are registered in a timely manner.

It is strongly suggested that community club registration should take place in early September, with final registration being completed by mid-September, since the first tryout camps will typically be scheduled to start by the third weekend in September.

Some community clubs phone all of last year’s players prior to registration to inform them of the time and place where registration will take place. Others wait until after the first or second registration date to phone all players from the previous year who have not registered yet. At a minimum, it is strongly recommended that all of last year’s players be accounted for sometime prior to the final registration date.

Fees collected during community club registration vary from club to club and depend on the player’s age. Every community club has an administration fee (from $5 to $10), some are by family and some are by calendar year, so each player may not have to pay the administration fee to register for hockey. However, every player must fill out a community club registration form in order to be officially registered to play on any team, including AAA, AA, A or house league. Players registering for 5&6 and 7&8 house league pay their administration fee (if  applicable) and full  registration fee at registration time as well as initiation fee.

Eight year olds trying out for Novice A1 pay the administration fee applicable plus the 7/8 fee at registration time, and must pay an additional amount to compensate for extra indoor ice for league games/playoffs if they are selected for a Novice A1 team.

All 9-1 7 year olds simply pay the administration fee (if applicable), and pay their registration fees to the appropriate community club after they have been assigned to a team.

Community clubs must make every effort to ensure that players register with the correct club. Their permanent place of residence as of September 15th defines where they must register. You can often tell by the address, phone number or issues from prior years as to whether a player belongs in your area. If in doubt, ask, and never knowingly take a registration from a player known to be outside your area because it will definitely lead to future grief for the player and the club(s) involved. In virtually all cases it will be found out and have to be corrected prior to team formation. For players whose parents are separated or divorced, lie/she must register at the community centre for the area within which the parent who has custody lives. This will typically be the home in which the child normally lives. A choice only exists when separated or divorced parents have been granted joint custody, in which case the child can register based on either parent’s address. However, copies of the legal paperwork granting joint custody must be presented (particularly if the normal residence is outside of our area association).

In order for C.A.H.A. insurance to be in place, players must be registered to play hockey with their community club. It is the prime responsibility of the community centres to ensure that every player is duly registered prior to attending any tryout camps, practices or playing any games.

During the registration process, community club convenors must communicate the number of players registered to the S.O.M.H.A. vice president in charge of “A” hockey on a frequent basis in order that we know how we are tracking in relation to last year.

Before a late registration is accepted, the community club Convenor must advise the S.O.M.H.A. vice president and Age Convenor immediately in order than any necessary plans can be made or modified.